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Of every eight hour day, spent by the average small or medium business employee on admin that does not earn revenue, serve a customer or move the business forward. That is 38.75% of the working day.
U.S. Small Business Administration, 2025 Productivity ReportBuilt for ops teams who want to scale, not survive
80% of manual work. Gone.
AI answers the repeat questions, books the calls and clears the intake queue, so your ops and admin team does the work only people can do.
inbound-opsWorkflow · 5 nodes
Idle
- Enquiry landsGmail trigger
- AI reads the intentClassify · extract
- Drafts the replyYour tone, your pricing
- You approveHuman in the loop
- Sent, booked, loggedCalendar · CRM
Waiting on the next enquiry.
Revenue generated for clients
$0+
Booked and closed through the systems we built. Zero to this in under a year, with no extra hires on the client side.
80%
of manual work, gone
Repeat questions handled
3×
conversion rate
ClashTown · 0.9% to 2.7%
4×
booked appointments
C.A.R Window Tint · 1% to 4%
10+
founders shipped
And counting
The gap
Stop chasing. Start closing.
Your team is not short on work. It is short on the hours that repetitive admin eats every day: the same questions, the same intake, the same follow-up nobody has time for.
Without AI
Requests slip away because no one follows up fast enough.
Your team wastes hours answering the same questions.
Support only runs during business hours.
Hiring just one rep can cost over $60,000.
With SpeedGen AI
AI follows up in seconds, books the call, and handles support 24/7.
80% of repetitive questions get answered in seconds.
The calendar fills even at midnight. No chasing needed.
Your team stops babysitting the inbox and gets back to real work.
Lost
They hired whoever answered first
Won
Quoted before they asked anyone else
Note
Sixty-six hours pass before anyone opens it. Twenty of the minutes that follow are someone re-typing what the customer already wrote.
The difference is ninety seconds against three days
You still approve everything that leaves
What we build
Your team’s drowning in tasks. AI pulls them out.
Take one or take the stack. Everything wires into the tools you already run, so nothing about how your team works has to change.
- Calls every new enquiry within a minute of it landing
- Asks your qualifying questions, in your script
- Reschedules and re-attempts no-answers on its own
- Drops the booking straight into your calendar and CRM
- Trained on how you actually answer, not a generic script
- Handles the repeat questions that eat your team’s day
- Pre-qualifies before anything reaches a human
- Hands off to a person the moment it should
- Intake forms sent and chased without anyone remembering to
- Reminder and re-engagement sequences that stop when they reply
- Quotes and documents pulled from your own templates
- Everything logged where your team already looks
- Copy written to handle objections, not to sound clever
- Booking built into the page, not buried in a contact form
- Social proof, benefits and FAQs where they actually convert
- Wired to your calendar and CRM from day one
Case studies
How we’ve helped others win.
Real builds, real timelines, real numbers. Open any one for the full breakdown: the problem, what we changed, and what it moved.
E-commerce · 4 weeks
ClashTown
Rebuilt a streetwear brand from a $10K investment into $23K.
Unrecognised brand identity, an outdated interface, and copy that never made the case. Full rebrand and rebuild on Shopify.
0.9→2.7%Conversion
$12K→$20K+Brand revenue
Read the case study →
Auto tint · 2 weeks
C.A.R Window Tint
From no website at all to a booking system that runs itself.
An Instagram-only business with no portfolio and no way to book. The founder answered the same questions all day. Now the calendar does.
1→4%Booked calls
0→liveIn 2 weeks
Read the case study →
Painting · rebrand
North Reno Painting
A renovation company became a painting brand, and the site became the pitch.
A&A Renovations had outgrown its Wix site and its own name. Nothing on the page showed the work done for Freedom Mobile, Holt Renfrew or The Bay.
New nameA&A to North Reno
4 brandsProof surfaced
Read the case study →
How it works
Simple. No complications.
Three steps. You are only in one of them, and it takes fifteen minutes.
Step 01
Book a free 15 min call
Tell us your goals. We find the fastest-fit solution. No endless back-and-forth.
Phase 1 · Intake and routing2 workflows shipped
Done
Phase 2 · Email automationDrafting and replies
Building
Phase 3 · Document fillIntake forms and quotes
Queued
Phase 1 is liveNothing needed from you
Shipped
All good on the routing?
Running since Monday.
Step 02
Get updated 24/7
Progress, tweaks and results sent straight to you, any time. One request at a time for best results.
0unread. All answered.
Quote requestReplied in 41s
Replied
Intake formFilled from the thread
Auto-filled
Site visitBooked Thu 2:15pm
Booked
Name
Site
Scope
Budget
Completed by the workflow
Done
Step 03
We build it. You skip the grind.
AI goes live in days. Leads book themselves. Support runs itself. No babysitting. Just results.
The maths
Three of every eight hours go to work that earns nothing.
An eight hour day, and 3.1 of those hours go to admin that does not earn revenue or serve a customer. It leaves your account every month as wages and never appears as a line item. Here is what it actually comes to.
3
Anyone answering the same questions, chasing forms or booking things by hand.
3.1
The average SMB employee spends 3.1 hours a day on admin that earns nothing: 38.75% of an eight hour day.
$35
Salary, taxes and the overhead behind the seat, not just the wage.
$62,496
a year, back in the business
37
hours a week your team stops losing
4.7
working days a week, handed back
Based on automating 80% of the repetitive work, which is what our builds handle, across 48 working weeks. Your real number is the one we work out together on the call.
Less likely to qualify a lead when you reply a day later instead of within the hour, measured across 1.25 million leads and 2,241 audited companies.
Harvard Business ReviewOf the work happening in a small or medium business right now is repetitive and rule-based, which means it can be handed to a system today.
SMB automation researchHappy clients, partners
Founder to founder.
Every quote below is from a client we shipped for.
Integrations
Wired into the tools you already run.
You keep your tools. We connect the parts that were never talking to each other, so nothing has to be copied between tabs by hand again.
n8nMake.comZapierOpenAIClaudeAnthropicPerplexityDeepSeekElevenLabsVAVapiTwilioSlackGmailn8nMake.comZapierOpenAIClaudeAnthropicPerplexityDeepSeekElevenLabsVAVapiTwilioSlackGmail
The stack, by jobEvery one of these runs without a person
Every build uses a handful of these, never all of them. We pick what the job needs and wire it into what you already pay for.
About us
Two people. You talk to both.
No account managers, no handoffs, no junior taking over after the sale. The two people who scope your build are the two people who build it.
AI Consultant
Melanie Pinilla
Melanie builds the AI systems and the interfaces around them. A UX and user research background means the part your customers actually touch is built on what they need, not on what looks clever in a demo.
AI systemsAutomationUX and research
AI Consultant, Sales
Sean Vainer
Sean builds the AI systems and leads the commercial side. He works out what the business actually needs before anything gets automated, and stays your point of contact long after launch.
AI systemsAutomationSales
On YouTube
We teach this stuff, too.
Mel and Sean · new videos
Mel and Seanyoutube.com/@melandsean
Practical AI tools, automation, no-code systems and no-BS marketing strategies that help entrepreneurs and businesses operate more efficiently and grow.
Watch On YouTubeBook a call
Ready to stay ahead of the game?
Fifteen minutes. You leave knowing what your admin costs you a month and exactly what we would take off your team first. Whether you hire us or not.
No pitch, no pressure
Worst case you walk away with a number you did not have this morning. Best case we take the work off you entirely.
Questions
Questions? I’ve got answers for you.
Will the AI sound real like a human and professional?
Our AI sounds natural, customizable, and speaks like a real assistant tailored to your business.
What happens if the AI doesn’t understand a customer?
If anything’s unclear, the AI smoothly transfers to a real person or logs the issue, so nothing slips through. We build AI assistants intelligent enough to handle complaints and off-topic questions, capture contact details, and follow up automatically. No need to lift a finger.
Can this actually book appointments or convert leads automatically?
Yes. It answers questions, handles objections, and books directly into your calendar, so you close more without lifting a finger.
Will my data be secured?
We prioritise your data being secure by using established, well-supported platforms: Make.com, Vapi.AI, Bland.AI and Zapier.
Can I pause or cancel it anytime?
You’re free to pause or cancel at any time. No commitments. It’s month-to-month.
What if I’m not happy with the results?
Then we keep going. We stay with you and keep refining until you have the results you came for, and we will tell you honestly if something is not working. You are never left holding a half-finished system.
What happens after launch day?
You become more than a client. You become a partner. If you need ongoing work, we can extend the collaboration with ongoing support or a retainer.
Your turn
What are you waiting for? Let’s conquer the market together.
Tell us which admin work is eating your week. We’ll tell you what it costs you a month, and whether we can take it off you.
